PRELIMINARY VOTERS LIST

PROCEDURE - SEARCH FOR OBVIOUS ERRORS

Duplication of Names

1. The search for duplication of electors in the preliminary voters list was done in the Voter Registration database.

2. The names were organized alphabetically by last name and searched for duplication.

3. In order to ensure that a duplicate name is the same elector the following procedure was followed.

a. The qualifying address was used as the search criteria for each of the duplicate entries

b. Date of birth was also used for consistent comparison

c. If the same residents are living at each address the surplus entries were deleted

d. The phone book or 411 internet directory were used to determine the current address of the electors

4. In the case of non-resident voters the above procedure may be followed (same electors at resident and non-resident address) or if the mailing address of the non-resident entry matches the qualifying address of the resident entry the electors are determined to be duplicate.

5. Entries with only a last name in the name field were deleted; all entries identified as “child” were deleted; all names qualified by “Mr.”, “Mr”, or “Mrs.”, “Mrs”, with no other name reference other than surname were deleted from the list; all surnames with only a first initial and no first or middle name (ie. A Smith) were deleted from the list.

6. Entries with A for school support were left blank. Entries with C for school support were allocated English Separate.

City staff members who worked on the voter’s list were:

Nancy Wright-Laking

Leigh Doughty

Sally Samis

Tracy Reid

Jennifer Sawatzky

Tammy Delahey

Donna Wagar

Kim Zevenhoven

PRELIMINARY VOTERS LIST

Determining Entries are assigned to the

Correct Subdivision

1. A report was created listing all entries by ward and subdivision. The list was organized by street within the subdivisions.

2. Working from the report and on enlarged maps of each subdivision each street listed in the report was highlighted on the map.

3. Once each street is highlighted the map is checked to ensure that no streets have been missed.

4. If a street has no entries in the voters’ list there are two useful tools to help determine if entries have been missed.

a. The tax rolls show the owners of buildings by street number, the buildings may be commercial or in development.

b. MapGuide displays a map of the subdivisions including the house numbers this is useful for confirming that there are no homes on the street.